Chapter Management

Chapter Management

Cowbell Connect Event Registration (4 points)

  • How to earn points:
    • 2 points per semester for on-time registration of all chapter events in Cowbell Connect (at least 7 days prior to the event)
    • 1 point per semester for any late submission(s) of all chapter events in Cowbell Connect (less than 7 days prior to the event)
    • 0 points per semester for any late submission(s) or hosting an event that is not registered in Cowbell Connect
    • Note: All social, philanthropy, new member presentations, etc. events must be registered in Cowbell Connect.
  • Due Date: May 1 or November 1
  • How to Submit: Cowbell Connect

Roster Submission (4 points)

  • How to earn points:
    • 1 point for every on-time roster submission, at the beginning and end of each semester.
    • 0 points for every late submission
  • Due Date: Rosters are due at the start and end of each semester, refer to OFSL calendar
  • How to Submit: Email to FSL Staff Member

Chapter Officer Transition Form (2 points)

  • How to earn points:
    • 2 points for on-time submission of up-to-date officers after elections have been completed (within 7 days)
    • 1 point for late submissions (within 14 days of elections)
    • 0 points for late submissions (after 15 days) or out-of-date chapter officer information
  • Due Date: Within 7 days of individual chapter elections
  • How to Submit: FSL Officer Transition Form on Cowbell Connect https://msstate.campuslabs.com/engage/submitter/form/start/450029

Advisor Contact Update (2 point)

  • How to earn points:
    • 2 points for on-time submission of annual advisor contact information
    • 1 point for late submissions
    • 0 points for update provided for advisors
  • Due Date: November 1 or within 14 days of any change in advisor
  • How to Submit: Email ofsl@saffairs.msstate.edu

Council Meeting Attendance (Council-Specific) (4 points)

  • NPHC/MGC Delegate Meetings (bi-weekly)
  • IFC General Body Meetings (weekly)
  • Panhellenic Delegate Meetings (weekly)
  • How to earn points:
    • Chapter President, representative, or delegate attends event per semester for mandatory attendance.
    • 2 points are awarded for 100% representation at all council meetings each semester, for a total of 4 possible points per year.
    • If mandatory attendance is not met for council meetings, a chapter can earn 1 point per semester for 1-3 absences from council meetings.
    • 0 points for 4+ absences from council meetings.
  • Due Date: May 1 or November 1
  • How to Submit: Council Executive Boards Will Maintain Records

President Meeting Attendance (4 points)

  • Chapter Presidents will meet 1:1 with their specific council advisor/coordinator at least twice per semester.
  • How to earn points:
    • 2 points for completion of two 1:1 council advisor/chapter president meetings per semester.
    • 1 point for completion of one 1:1 council advisor/chapter president meetings per semester.
    • 0 points for no 1:1 council advisor/chapter president meetings per semester.
  • Due Date: May 1 or November 1
  • How to Submit: OFSL will maintain attendance records

FSL Chapter Coaching Meetings (4 total)

  • Each chapter, chapter president, executive council, and/or chapter representative will meet with their assigned Chapter Coach (may or may not be the same as their specific council advisor/coordinator) to support and advise assigned chapters through SOFE.
  • How to earn points:
    • 2 points for completion of 2 coaching meetings per semester
    • 1 point for completion of 1 coaching meeting per semester
    • 0 points for completion of 0 coaching meetings per semester
  • Due Date: May 1 or November 1
  • How to Submit: OFSL Chapter Coach will track meetings

Mental Health Chairman Meetings (4 points)

  • Each chapter mental health chairman, or similar chapter representative, will attend Mental Health Chairman Meetings and/or meet with the Assistant Director, Education & Member Wellness.
  • How to earn points:
    • 2 points per semester for attending 3 mental health chairman and/or 1:1 meetings per semester with the Assistant Director, Education & Member Wellness.
    • 1 points per semester for attending 2 mental health chairman and/or 1:1 meetings per semester with the Assistant Director, Education & Member Wellness.
    • 0 points for attending 0-1 mental health chairman and/or 1:1 meetings per semester with the Assistant Director, Education & Member Wellness.
  • Due Date: May 1 or November 1
  • How to Submit: OFSL will maintain attendance record

Financial Good Standing (8 points)

  • How to earn points:
    • 1 point per semester for financial good standing for each of the following: Greek Fee, Infrastructure Fee, Plot Fee, and Council Dues.
    • 0 points for financial bad standing with any of the 4 entities.
    • Note: Financial Good Standing is defined as being current with payments or not having past-due debt with an entity. Chapters will not be penalized for a fee not applicable to their chapter, such as plot fee.
  • Due Date: May 1 or November 1
  • How to Submit: OFSL will maintain financial status from each chapter